Accounts Payable Associate
Schaumburg, IL
Full Time
Experienced
ACCOUNTS PAYABLE ASSOCIATE – MOTIVATION EXCELLENCE
COMPANY CULTURE
Fun. Innovative. Understanding. It’s in our DNA.
We are committed to being an ‘Employer of Choice.” As we strive to exceed our employees’ expectations, we are committed to treating each individual with dignity and respect. We value our employees because they are our competitive advantage. Our employees’ talents, character, and commitment to excellence are our strengths. We are committed to providing equal opportunities to grow and develop the talents and skills necessary for our team to be successful. We encourage an entrepreneurial attitude that generates mutual trust and respect, which promotes the entire team’s competitive spirit. It is a constant process that requires commitment and hard work from every employee to sustain success. Because our expectations are high, the rewards we enjoy are exceptional. We are committed to providing a fun and professional work environment with benefits that enrich the lives of our employees and their families.
POSITION MISSION
Responsible for the accurate and timely completion of various Accounts Payable functions, including invoice processing, vendor payments, corporate card expense management, and employee reimbursements. Exposure to the full cycle accounts payable process while maintaining company policy and financial integrity.
PRIMARY RESPONSIBILITES:
CRITICAL SKILLS/KNOWLEDGE
CANDIDATE PROFILE AND COMPETENCIES
Annual Salary – $55,000 -$60,000
If you are committed to professional excellence, we want to hear from you. We offer a competitive salary and excellent benefits in a fast-paced, entrepreneurial, energetic, fun, business casual environment.
EOE
COMPANY CULTURE
Fun. Innovative. Understanding. It’s in our DNA.
We are committed to being an ‘Employer of Choice.” As we strive to exceed our employees’ expectations, we are committed to treating each individual with dignity and respect. We value our employees because they are our competitive advantage. Our employees’ talents, character, and commitment to excellence are our strengths. We are committed to providing equal opportunities to grow and develop the talents and skills necessary for our team to be successful. We encourage an entrepreneurial attitude that generates mutual trust and respect, which promotes the entire team’s competitive spirit. It is a constant process that requires commitment and hard work from every employee to sustain success. Because our expectations are high, the rewards we enjoy are exceptional. We are committed to providing a fun and professional work environment with benefits that enrich the lives of our employees and their families.
POSITION MISSION
Responsible for the accurate and timely completion of various Accounts Payable functions, including invoice processing, vendor payments, corporate card expense management, and employee reimbursements. Exposure to the full cycle accounts payable process while maintaining company policy and financial integrity.
PRIMARY RESPONSIBILITES:
- Own the A/P Process:
- Manage the end-to-end accounts payable process from vendor setup to posting vendor bills in Sage Intacct. Obtain and review necessary bill support including invoice, contract, and approval.
- Enter vendor invoices with a focus on accurate allocation to the appropriate accounts and cost centers. Demonstrate expertise in coding complex prepaid and accrual expenses in compliance with accounting standards.
- Ensure timely disbursements through check, ACH, and wire transfers. Collect and maintain vendor payment information.
- Manage A/P inbox and communication: organize and monitor the A/P inbox (addressing vendor and internal inquiries promptly), communicate with vendors regarding payment status, and perform internal follow-ups related to vendor matters.
- Monitor payable accounts to ensure timely payments. Proactively reach out to business owners and vendors to address late invoicing or other issues. Run AP agings for month-end reporting.
- Manage Employee Expenses:
- Track, review, and verify expense reports in expense management system Bill.com for coding accuracy, documentation completeness, and proper approval in adherence with company policy.
- Oversee the administration and management of the corporate card program. Be the primary point of contact for employees regarding card-related inquiries and issues. Communicate and educate corporate card policies and procedures to employees. Assist employees in troubleshooting card disputes and discrepancies.
- Perform Additional A/P Related Duties:
- Own the 1099 reporting process. Ensure timely and accurate preparation of annual 1099 forms and obtain W-9 forms from vendors.
- Calculate and submit monthly, quarterly, and yearly sales tax filings.
- Collaborate with the finance team in monthly general ledger closing procedures, including account analysis and reconciliations, and audit requests.
- Maintain up-to-date documentation of accounts payable policies and procedures.
- Identify opportunities for process improvement and automation in the accounts payable function.
- Perform ad hoc project objectives as assigned by management.
CRITICAL SKILLS/KNOWLEDGE
- 3-5+ years Accounts Payable experience, demonstrating a track record of accuracy in financial transactions.
- Bachelor’s degree in Accounting, Finance, or Business preferred
- Proficiency in Excel and MS Office required
- Experience with Sage Intacct or similar ERP system required
- Experience with Bill.com or similar pay and expense management system is a plus
CANDIDATE PROFILE AND COMPETENCIES
- Outstanding communication skills for collaboration with vendors, employees, and internal teams with a customer service mindset.
- High attention to detail and a commitment to maintaining financial integrity.
- Proactive and self-motivated to identify opportunities for process improvement and suggest solutions for implementation.
- Keen analytical and problem-solving skills with the ability to identify and correct errors efficiently.
- Strong organizational and time management skills with ability to effectively prioritize competing deadlines while maintaining accuracy.
Annual Salary – $55,000 -$60,000
If you are committed to professional excellence, we want to hear from you. We offer a competitive salary and excellent benefits in a fast-paced, entrepreneurial, energetic, fun, business casual environment.
EOE
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